Associate – Finance & Administration

About the job

About the role The Associate – Finance & Administration will support day‑to‑day finance, accounting, and administrative functions. This role ensures timely financial processing, documentation accuracy, and smooth office operations. The position requires strong attention to detail, organizational skills, and the ability to coordinate with internal teams and external vendors as per the objects of the Trust for the benefit of the underprivileged, destitute, victims of calamities and disasters, which include humanitarian relief & rehabilitation, provision of medical relief and aid during disaster, health care programs for strengthening services in education, health, human welfare. You will be required to process all procurement, records for internal and external compliance which include PF, ESIC, Shop & Establishment. In addition to this keep record of staff, staff attendance and leave balance. What will you do in this role (Roles and Responsibilities) Main areas of responsibilities will include but not be limited to: A. Finance & Accounting • Process vendor invoices, staff reimbursements, and payment requests. • Maintain and update accounting records in financial systems. • Assist in monthly closing activities including journal entries and reconciliations. • Track advances, settlements, and follow up for documentation. • Support audit requirements by preparing necessary statements and documentation. • Ensure compliance with finance policies, statutory norms, and internal controls. • Assist in budget preparation and monitoring expenditure against budgets. • Maintain records for Shop & Establishment. • Developing vendor data base. • Assist in filing GST& PT Returns. B. Administration • Handle procurement of office supplies, equipment, and services. • Support facility management including maintenance, inventory, and logistics. • Manage travel bookings, accommodation, and administrative arrangements for staff. • Maintain records, documentation, and filing systems (digital & physical). • Coordinate with vendors, service providers, and consultants for administrative needs. • Support onboarding of new employees with basic administrative formalities. C. Coordination & Reporting • Work closely with project team to ensure timely submission of finance and admin documents. • Prepare periodic reports (expense statements, administrative reports, procurement updates). • Liaise with finance teams at HQ/Regional offices for timely submissions. • Analyze financial discrepancies, investigate variances, and identify root causes, recommending corrective actions where required. We are looking for someone who has: Essential Qualifications • Bachelor’s degree in commerce, Finance, Business Administration, or related field. • 4-5 years of experience in finance, accounts, or administration. • Experience in NGO/Development sector (preferred but not mandatory). • Proficient in MS Excel, Word, and accounting software (Tally/ERP preferred). Skills and Competencies: • Working knowledge of Tally ERP 9 and Excel • Prior experience of working on Procurement processes • Competency in Microsoft applications including Word, Excel and Outlook. Organizational, verbal, and written communication skills a must • Ability to work on own initiative and as part of a team • IT skills including a self-sufficiency using a range of software packages. • Strong numerical and analytical skills. • Excellent organizational and documentation abilities. • Good communication and interpersonal skills. • Ability to multitask and manage time effectively. • High level of integrity, confidentiality, and professionalism. • Problem-solving attitude and attention to detail. We are a diverse team and we’re looking for you to bring your own unique flavor to this role! Please send your resume to americaresindia@americares.org within one month from the date of advertisement. Please mention your current and expected salary in your resume. It is necessary to mention the post title in subject line while applying. Selected candidates will be required to join within one month of selection. Only short-listed candidates will be notified. Why Work with Americares India We foster a supportive and inclusive environment through the following initiatives: • Employee Wellbeing: We offer mental health and wellness programs, including physical and virtual meetups, to promote inclusivity and connection. • Employee Voice: Launching this year, we are committed to reshaping our employee policies to ensure they remain balanced and centered on the needs of our team. • Goal setting and Reviews: We support your career growth through clear goal-setting and regular performance reviews to help you reflect on your progress. • Competitive Compensation: We believe in fair and competitive salaries that align with your responsibilities and contributions. • Comprehensive Leave Policy: Our leave policy combines public holidays, paid leave, casual leave and other leaves encouraging a healthy work-life balance.

Requirements

• Finance
• Accounting
• Administration
• Tally
• Excel

Qualifications

• Bachelor’s degree in commerce, Finance, Business Administration, or related field

Preferred Technologies

• Finance
• Accounting
• Administration
• Tally
• Excel

About the company

Americares India Foundation (AIF) is FCRA registered, health-focused relief and development organization, operating from Mumbai, since 2006. The 150+ strong team strives to saves lives and improve health for people affected by urban poverty or disaster, with life-changing health programs, medicines, medical supplies, and emergency aid. Americares plays the role of a catalyst with local and state governments to improve access to healthcare in partnership with corporate CSR and foundations. Since inception, the team has responded to more than fifty major emergencies across India providing relief, supplies and health center recovery. Our urban health model aims to accelerate universal access to healthcare for the urban slum dwellers at 130 sites in Mumbai. Working with eight state governments we are strengthening Ayushman Bharat Health & Wellness Centre program of MoH. We are driving antimicrobial stewardship for human health by establishing a model program at eleven mid-size hospital sites across seven states. Our community-based programs address the growing challenge of non-communicable diseases among the urban slum dwellers and transforming children as health ambassadors of society.