Executive Operations Partner

About the job

This positions the role one level above EA, attracting High-Caliber, candidates keeping it operational and assisting the MD to execute various assignments, projects with timelines. The position is as good as a replica of the MD to help and assist him in all aspects. High Caliber, energy driven candidates who want to make a carrier out of the assignment only need apply. Founder’s Chief of Staff (Li ... te) / Executive Operations Partner Role Overview This role sits between an Executive Assistant and a Chief of Staff. You will act as the Founder’s operational partner, helping manage information, priorities, research, coordination, and execution across multiple moving parts of the organization. Think Of Yourself As Someone Who • Helps convert ideas into action (hard core Execution - Results) • Ensures things actually get done • Uses modern tools and AI to accelerate work (As all activities will be time bound and result oriented) • Represents the Founder when required • Brings structure to chaos What Success In This Role Looks Like If you succeed in this role: • The Founder’s time becomes significantly more efficient • All projects get well executed on a time bound manner which is success and the main reason for your candidature • Important & Critical projects move faster to execution • Information arrives structured and ready for decision-making • Meetings lead to clear execution for you and crucial follow ups for your execution • Operational excellence is the key at shop floor levels. Core Responsibilities Founder Office Management • Manage the Founder’s calendar, priorities, and decision flow • Prepare meeting briefs, background notes, and action trackers • Ensure and execute key initiatives discussed actually move forward • AI – Automation at various levels to improve operational efficiency and execution AI-Assisted Research & Execution • Use AI tools (ChatGPT, Perplexity, etc.) for rapid research, summaries, and drafting • Prepare structured briefs on topics such as partnerships, vendors, healthcare events, or expansion opportunities • Convert raw ideas into actionable documents or plans Project & Initiative Coordination • Track progress across clinics and internal teams • Assist with execution of new initiatives, partnerships, and business projects • Coordinate logistics for events, seminars, medical camps, and outreach programs Travel & Logistics • Manage complex domestic and international travel planning • Handle visas, itineraries, logistics, and real-time coordination during travel • Ensure efficient scheduling across multiple clinic visits Communication & Documentation • Draft emails, presentations, reports, and official communication • Maintain confidential documentation and records • Ensure clarity in communication between leadership and teams Founder Representation • Attend meetings or operational interactions on behalf of the Founder when appropriate • Capture key information, insights, and follow-up actions Candidate Profile We Are Looking For Someone Who • Is extremely organized and reliable • Thinks proactively rather than waiting for instructions • Is comfortable using modern AI and productivity tools • Communicates clearly and professionally • Enjoys solving operational problems • Can handle confidential matters with discretion Qualifications • Bachelor’s Degree required (MBA preferred) • 5–8 years’ experience supporting senior leadership • Experience as Executive Assistant, Business Operations Coordinator, or Founder’s Office role • Strong written communication and documentation skills Tools & Skills (Preferred) • ChatGPT / Perplexity / AI research tools • Google Workspace / Microsoft Office • Travel management platforms • Project tracking tools (Notion / Asana / Trello) Growth Potential This Role Can Evolve Into • Chief of Staff • Business Operations Manager • Founder’s Office Lead Who Should Apply This role is ideal for someone who wants to work closely with a founder, learn how a business operates from the inside, and build strong execution skills. If you enjoy structure, speed, and solving real-world operational challenges, this will be a rewarding role.

Requirements

• founder's office
• chief of staff
• executive assistant
• senior management support

Qualifications

• Bachelor’s Degree
• MBA preferred
• 5–8 years’ experience supporting senior leadership

Preferred Technologies

• founder's office
• chief of staff
• executive assistant
• senior management support

About the company

Company is a fast-growing network of specialized non-surgical spine and posture care clinics based in Bengaluru. We focus on evidence-based chiropractic treatment, structural rehabilitation, and preventive spine care. Posture Pageants (Mr & Ms Posture India) India’s 1st non-surgical College. Designing & Manufacturing Structural Rehab Equipment’s On Radar – Ecommerce platform On Radar - Export. With multiple centres already operating and plans to scale further, the organization is building systems that combine clinical excellence, technology, and community outreach.