Facility Admin Lead

About the job

Purpose the Role: We're seeking an experienced Facility Admin Lead to oversee the administrative aspects of facility management for our 50-acre campus. The successful candidate will be responsible for ensuring the smooth operation of facilities, managing vendor relationships, and providing administrative support to the facilities team. Key Responsibilities: • Facility Operations: Oversee daily facility operations, including maintenance, repairs, and upkeep of buildings, grounds, and infrastructure. • Vendor Management: Manage relationships with vendors, contractors, and service providers, ensuring timely delivery of services and compliance with contractual obligations. • Administrative Support: Provide administrative support to the facilities team, including managing schedules, coordinating meetings, and maintaining records and databases. • Budgeting and Cost Control: Assist in managing facility budgets, tracking expenses, and identifying opportunities for cost savings. • Compliance and Regulatory: Ensure compliance with relevant laws, regulations, and industry standards related to facility management. • Communication and Collaboration: Liaise with various stakeholders, including faculty, staff, students, and external partners, to ensure effective communication and collaboration. • Project Management: Assist in managing facility-related projects, including planning, execution, and close-out. • Reporting and Analytics: Generate reports and analyze data to inform facility management decisions and optimize operations. Interpersonal competencies: • Strong quantitative skills. • Ability to build and maintain relationships with internal stakeholders and cross-functional teams. • Verbal & written communication and presentation skills. • Aptitude & passion for both strategy formulation and program execution. • Organized and methodical. • Experience with developing and drafting process and system workflows. • Proficiency with Microsoft Excel, Power point, Advance Formulas & Functions, BI Tools. • Proficiency in ISO standards. • FM Industry & OEMs connect. • Familiarity with facility management software and systems. • Any certifications on FM, ISO would be added advantage. Relevant Experience: The candidate should have managed IT Campus at least 10K People Capacity.

Requirements

• Facility Management
• Vendor Management
• Budgeting
• Cost Control
• Compliance

Preferred Technologies

• Facility Management
• Vendor Management
• Budgeting
• Cost Control
• Compliance