Finance and Support Services

About the job

Requirement - Knowledge (Education & Related Experience): • BCom /M. Com/ MBA/CA Inter/CMA Inter about 4-5 years of Post Qualification experience. • Experience of INGO environment preferred. • Experience of financial management, programme & project management, HRM and administration. Skills (Special Training or Competence): • Project Financial management and data analysis skills. • Ability to represent Sightsavers India with key external stakeholders. • Excellent communication skills (both oral & written). • Capacity building or facilitation skills. • Ability to work with minimum supervision. • IT skill particularly handling Microsoft Office and accounting software. • Ability to understand and work with project budgets, forecasts, and reports. Responsibilities - Administration & Procurement - 15% • Logistic and travel arrangements for staff and visitors during field visits and office meetings. • Liaise with contracted service providers for telephone, equipment maintenance, Security etc, vehicle hire vendors, travel ticket booking agencies, etc, for smooth operations. • Support & supervise the office assistant in proper maintenance of the office. • Ensure Safety arrangements are in place at office premises. • Ensure updated Emergency Manuals are in place and communicated to all staff from time to time. • Ensure Safety and Security management meetings are regularly held. Financial Accounting & Documentation (Direct Implementation) - 40% • Data entry in Tally for transactions under INR 20,000/-. • Uploading bank payments. • Preparing monthly closing balance schedules of Accruals, Payable, Advances, Creditor, Debtors, Staff reimbursement, petty cash. • Preparing BRS on a monthly basis. • Petty cash management. • Ensuring Cheque books and cash are kept under lock in fireproof safe. • Timely release of Programme / Travel Advance and reimbursement of expenses to employees/TPA staff. • Settlement of vendor payments within the stipulated time. • Perform other finance related work assigned by the Line Manager from time to time. Financial Accounting & Documentation (Partner) - 15% • Maintain partner database. • Manage soft and hard copies of PFAs and MOUs. • Generate MIS reports for different programmes on monthly basis. • Monthly Review of Partner MFRs. • Assist in partner financial reviews. Asset Management - 10% • Manage organisation owned assets at State office and BRCs. • Ensure annual asset insurance and timely renewals and handle insurance claims with the empanelled agent as needed. • Issue Asset ID numbers and tag assets accordingly. • Conduct annual physical asset verification. • Maintain separate records for assets below ₹5000. • Record non-capitalised project assets. • Ensure proper documentation for asset handover/takeover. Support for Internal & External Audit and statutory compliances - 5% • Review & provide Audit vouchers as per requirement. • Sharing TDS details with HO. • Filing of monthly/Quarterly/Annual professional tax return. • Ensure the deduction of TDS at higher rates than usual in case who have not filed their income tax return in the last year as per Section 206AB. • Compliance to other Statutory requirements under IT/FCRA. Human Resources - 10% • Maintaining and timely submission of the attendance and leave record along with other statutory documents of the TPA managed staff members. • Coordinate with TPA agency for monthly invoice. • Verify & Allocate TPA staff salary to different projects for booking. • Ensure timely release of payments to TPA agencies post review of invoices. • Conduct Induction for new Joiners and make related information available to them to perform their duties. IT - 5% • Ensure smooth running of IT systems in the office including server and internet connections. • Provide IT related support to staff and consultants in coordination with ICT Manager. • Maintain inventory of IT infrastructure including warranty schedules and liaise with hardware/software vendors for maintenance activities. • Liaise with ICT Manager, Head Office, in addressing any IT related issue. • Maintain Not in use IT assets in consultation with ICT Manager. • Repair maintenance support for laptops issued to consultants. Safeguarding • Ensure safeguarding principles are followed in programme implementation, training etc. • Ensure safeguarding documents and policies are shared and explained with all the parties (Partners, Venders, Suppliers etc) in coordination with state programme leads.

Requirements

• Financial Management
• Data Analysis
• Communication Skills

Qualifications

• BCom
• MCom
• MBA
• CA Inter
• CMA Inter

Preferred Technologies

• Financial Management
• Data Analysis
• Communication Skills