Food Supervisor / Senior Supervisor – Procurement

About the job

Job Title: Food Supervisor / Senior Supervisor – Procurement (Hospitality Industry) Department: Procurement / F&B Supply Chain Location: Delhi, India Ag. Limit: 25 – 35 years Experience: 7+ years of proven experience managing food procurement operations in the hospitality industry (hotel, resort, catering, or central kitchen setup). Role Synopsis: The Food (Supervisor/Senior Supervisor) – Procurement will be responsible for end-to-end sourcing, vendor management, and procurement of food items and consumables for the organisation’s hospitality operations. The role demands a strong understanding of food categories, import processes, FSSAI compliance, and cost optimisation within high-volume procurement environments. Education & Experience: • Bachelor’s and/or Master’s degree in Business Administration, Food Technology, Hospitality, Agro, Commerce, or a related field. • 7+ years of proven experience managing food procurement operations in the hospitality industry (hotel, resort, catering, or central kitchen setup). • Demonstrated experience in handling an annual food purchase value of ₹100 Crore or more. • Strong vendor base and experience with overseas sourcing and import documentation. • Working knowledge of SAP / ERP systems preferred. • Proficiency in MS Excel, Word, and PowerPoint is mandatory. Key Responsibilities: 1. Procurement & Coordination • Source, evaluate, and purchase perishable and non-perishable food items, beverages, and consumables. • Obtain and analyze quotations to prepare comparative statements for management review. • Issue and track purchase orders in the ERP system, ensuring timely deliveries. • Coordinate closely with Chefs and F&B Managers to meet quality and quantity requirements. • Manage procurement of imported and specialty ingredients as per menu and seasonal demands. 2. Vendor Management • Identify, develop, and maintain relationships with reliable suppliers across all F&B categories (fresh produce, meat, seafood, dairy, grocery, bakery, beverages, etc.). • Maintain updated vendor databases, rate contracts, and supplier performance records. • Ensure suppliers comply with FSSAI and food safety standards. • Conduct periodic vendor performance reviews and evaluations. 3. Cost & Compliance • Negotiate effectively for best pricing, quality, and delivery timelines. • Ensure all procurements are within approved budgets and comply with procurement policies. • Verify supplier invoices against purchase orders and goods received notes. • Support the cost control team with price variance and consumption analysis reports. 4. Documentation & Reporting • Maintain accurate records of PRs, approvals, POs, and deliveries. • Track pending POs and follow up for timely supply. • Generate weekly and monthly procurement and supplier performance reports. • Assist internal and external audits with necessary procurement documentation. Key Skills & Competencies: • Strong knowledge of staples, perishables, dairy, grocery, meat & poultry categories. • Excellent negotiation, coordination, and vendor relationship skills. • Hands-on experience in ERP systems (SAP, IDS, Oracle, Material Control, etc.). • Understanding of FSSAI and food safety regulations. • Strong analytical, communication, and teamwork skills. • Attention to detail and strong follow-up discipline.

Requirements

• Food procurement
• Vendor management
• Cost optimization
• ERP system
• FSSAI compliance

Qualifications

• Bachelor’s and/or Master’s degree in Business Administration, Food Technology, Hospitality, Agro, Commerce, or a related field

Preferred Technologies

• Food procurement
• Vendor management
• Cost optimization
• ERP system
• FSSAI compliance