Operations & Finance Manager (night shift)

About the job

Title: Operations & Finance Manager (night shift) Type: Full-time, onsite in Hyderabad We are hiring a member who will own all back-office finance, HR operations, and core admin processes. Key Responsibilities Accounting & Finance (US & India) • Manage day-to-day bookkeeping in QuickBooks and supporting spreadsheets, including AP, AR, and general ledger entries. • Oversee client invoicing, payment posting, and follow-up on overdue payments in coordination with leadership. • Reconcile bank and credit card statements; prepare weekly and monthly finance reports for leadership. • Own timesheet collection/verification and ensure accurate payroll inputs for all employees and contractors. Payroll & HR Operations (US & India) • Run Gusto US payroll and coordinate India payroll with local accountants, ensuring compliance and on-time payments. • Manage India HR admin: leave tracking, WFH records, holidays/festivals calendar, experience letters, and HR documentation. • Handle immigration and onboarding documentation for US and India (COI, MSAs, work orders, background checks as applicable). • Maintain HR files, policies, and employee data, ensuring confidentiality and compliance with local regulations. Vendor, System, and Office Administration • Own prime and sub-vendor onboarding paperwork and portal setup. • Administer key systems (e.g., ATS/CRM, Google Workspace admin, client portals, E-Verify). • Standardize and document core back-office processes; create checklists and SOPs for recurring weekly/monthly tasks. Requirements • 4–7 years in operations/finance/office management, ideally in a staffing, consulting, or professional services firm. • Practical experience with QuickBooks (or similar), payroll systems, spreadsheets, and basic financial reporting. • Strong attention to detail, follow-through, and ability to manage multiple recurring deadlines independently. • Comfort working with US and India teams across time zones; excellent written and verbal communication.