Personal Secretary

About the job

About the Job: Seeking a dynamic Personal Secretary where she provides personalized private & confidential support to the Senior Boss. Job Summary: This role is based in Bengaluru offers a unique opportunity to work closely with the Senior Boss India's largest global offices located in Bengaluru, designed to foster collaboration, innovation, and employee well-being. In this position, she should feel very comfortable coordinating with the boss on his personal activities managing his personal cabin, files, records, folders, attendance and his day-to-day lifestyle including his food, lunch, personal wardrobe, perfume, shopping, clothing, cars and his household properties and managing and organizing boss private, discreet and confidential meetings. Key Responsibilities: • Coordinate and schedule boss personal and private appointments. • Manage all incoming and outgoing communications. • Managing, organizing and scheduling private, discreet and confidential meetings for VIP'S, Celebrities, Elite Rich Affluent Class Groups and their personal day to day requirements and managing their hospitality. • Organizing late night events, conferences, parties and confidential meetings. • Extrovert person and she should be open for private socializing with the boss. What We’re Looking For: • Bachelor's degree or equivalent. • Outstanding organizational, time management and interpersonal skills. • Excellent verbal and written communication skills. • Ability to handle multiple tasks while staying organized. • Ability to travel with boss whenever required. Experience Required: • 7 years to 10 plus years of experience as Personal Secretary or in similar roles. Schedule: • Shift 8 hours General Day Shift • Role: Full time permanent position. • Work Mode: 3 Days Hybrid & 2 Days Onsite • 9AM to 5PM IST. • Sat and Sun Fixed Offs. • Pickup and drop provided from office. Correspondence and Communication: • Manage the boss email inbox, prioritizing and responding to correspondence as appropriate. • Draft professional emails, letters, and documents as required. • Facilitate seamless communication between the boss and various teams or stakeholders. Event and Activity Coordination: • Plan and organize events, meetings, and conferences for the boss office. • Manage all event logistics, guest lists, and associated administrative tasks. Ad-Hoc Support: • Undertake special projects and research initiatives as directed by the boss. • Provide assistance in preparing reports, data analysis, and presentations as needed. Regards, HR Team

Requirements

• Time Management
• Interpersonal Skills
• Organizational Skills
• Communication Skills

Qualifications

• Bachelor's Degree

Preferred Technologies

• Time Management
• Interpersonal Skills
• Organizational Skills
• Communication Skills

Benefits

• Pickup and drop provided from office