Senior executive – HR

About the job

🌟 Job Opportunity: Consultant Radiologist 🌟 Dr. P. K. Saha Hospital, Cooch Behar – a 183-bedded NABH pre-accredited multispecialty hospital – is inviting applications for the role of Consultant Radiologist. 🏥 About Us The largest private hospital in our district , serving patients across North Bengal, Assam, and neighboring states. 📌 Position Details Job Title Senior executive – Human Resources Location Dr. P. K. Saha Hospital, Cooch Behar, West Bengal Department Human Resources Reporting To Head – HR Role Summary The Senior executive – HR will be responsible for supporting and strengthening the HR function with a key focus on: - Statutory & labour law compliance for all employees and contractual staff, including implementation of new statutory updates introduced by the Government of India - NABH-related HR processes & documentation (6th Edition standards) - Effective use of advanced HRMS / Payroll / Attendance software for error-free records and analytics This role will work closely with HR Head, Quality Team, Nursing Administration, Departmental Heads and Finance to ensure a safe, compliant and people-centric work environment. Key Responsibilities A. Statutory & Legal Compliance 1. Maintain Statutory Registers & Records - Ensure timely preparation and updating of all statutory registers related to: • Shops & Establishments Act • Payment of Wages Act • Minimum Wages / State Wage Notifications • Payment of Bonus Act • Employees’ State Insurance (ESI) • Employees’ Provident Fund (EPF) • Payment of Gratuity Act • Maternity Benefit Act • Equal Remuneration and other applicable labour laws. - Maintain complete and accurate employee database aligned with statutory requirements. 2. Monthly & Periodic Statutory Filings - Ensure timely remittance and e-filing of PF, ESI, Professional Tax, TDS (in coordination with Finance). - Track due dates, maintain compliance checklists and escalate any potential delay. 3. Implementation of New Statutory Updates (Government of India) - Regularly track and interpret new notifications / circulars issued by: • Ministry of Labour & Employment • EPFO, ESIC and State Labour Department - Assist in implementation of: • New Labour Codes and corresponding state rules, as applicable • Changes in PF/ESI wage ceilings, leave rules, bonus/gratuity thresholds • Digitised compliances like e-Shram, Aadhaar-linked PF/ESI, online labour returns/inspections etc. - Conduct internal briefings so that management and staff are aware of major changes. 4. Compliance in Hiring & On-boarding - Ensure proper documentation at joining (appointment letters, KYC, qualification, registration certificates, police verification where applicable). - Ensure compliance with Contract Labour regulations for outsourced staff; verify vendor compliance for PF, ESI, wage and working hour norms. 5. Exit & Full & Final Settlement Compliance - Ensure all statutory dues at separation are processed correctly and on time (notice period, gratuity, leave encashment, experience / relieving letters). - Maintain exit documentation for legal and audit purposes. 6. Liaison with Authorities & Handling Inspections - Coordinate with PF, ESI, Labour, Professional Tax and other statutory authorities during inspections and audits. - Keep inspection files and online records updated and assist in preparing replies to notices/queries in consultation with HR Head / Management. B. NABH & Accreditation-related HR Activities 1. Maintain HR policies, SOPs and manuals as per NABH. 2. Ensure complete personnel files (JD, qualification, registration, fitness, vaccination). 3. Support credentialing & privileging for doctors and clinical staff. 4. Coordinate induction and mandatory trainings (patient safety, infection control, fire safety, BLS, etc.) and maintain training records. 5. Support performance appraisals and competency assessments as per NABH requirements. 6. Maintain staff health & immunization records and keep them audit-ready. 7. Prepare and present HR-related documents / data during internal & external NABH audits and assist in CAPA follow-up. C. Core HR Operations 1. Recruitment & Manpower Planning - Support manpower planning, sourcing, shortlisting and interview coordination. - Maintain recruitment MIS using HRMS / Applicant Tracking features where available. 2. Attendance, Leave & Shift Management (via HRMS) - Supervise biometric / card-based attendance systems and sync with HRMS. - Manage rosters, shift patterns and leave approvals in HRMS to ensure accurate data for payroll. 3. Payroll Coordination - Work with Finance to ensure accurate monthly payroll through HRMS or integrated payroll software. - Verify statutory deductions (PF, ESI, PT, TDS) and generate MIS reports as required. 4. Employee Relations & Grievance Handling - Act as first contact for staff queries regarding salary, attendance, PF/ESI, leave etc. - Document grievances and resolutions; escalate major issues appropriately. 5. Policy Implementation & Communication - Assist in drafting and updating HR policies, including POSH, code of conduct, disciplinary procedures. - Conduct awareness sessions and circulate policies effectively (email / HRMS portal / notice boards). Key Skills & Competencies - Strong knowledge of Indian labour laws and recent statutory updates (Labour Codes, PF/ESI, wage notifications, online compliance portals etc.) - Familiarity with NABH standards, especially HR-related requirements - Strong documentation and audit-readiness mindset - High proficiency in advanced HRMS platforms, ideally including: • Employee life-cycle management (hire to retire) • e-attendance and rostering • Payroll and statutory deduction modules • Online performance appraisal and training modules • HR analytics and dashboard reporting - Proficiency in MS Excel / MS Office and comfort with data analysis and MIS - Good communication skills (English, Bengali, Hindi preferred) - High integrity, confidentiality and problem-solving approach Qualifications & Experience - MBA / PGDM in HR / MSW (HR) or equivalent - 3–6 years relevant experience, preferably in a hospital or healthcare set-up - Hands-on experience with HRMS / payroll systems and statutory compliance is essential - Prior exposure to NABH / other healthcare accreditation will be an added advantage KPIs - Zero major non-compliances during statutory inspections and NABH assessments - 100% on-time filing of statutory returns and remittances - Percentage of staff with complete and digitally updated personnel files in HRMS - Percentage completion of mandatory trainings and documented induction - Usage and accuracy of HRMS (minimal manual corrections in attendance/payroll)

Requirements

• Indian labour laws
• NABH standards
• HRMS platforms
• Communication skills
• Documentation

Qualifications

• MBA / PGDM in HR
• MSW (HR) or equivalent

Preferred Technologies

• Indian labour laws
• NABH standards
• HRMS platforms
• Communication skills
• Documentation

About the company

The largest private hospital in our district, serving patients across North Bengal, Assam, and neighboring states.